Accounting for Churches and Charities
We have worked with few churches and rendered services ranging from Financial advice & filing, Audits, Writing up books, Balancing books, Bank Reconciliation, Financial statements, Software setup & training, Software implementation, Implementation retainer (monthly), Tax related issues, Management & systems advice.
We have recorded testimonies from churches we have worked with to install, reactivate or upgrade their accounts system. A church that had cash flow problems suddenly became buoyant; members started paying their tithes and responding to the needs of the church financially. A pastor discovered after going through financial statement we prepared that his church was not poor as he thought and decided to be more interested in financial decisions of the church.
Do you have a church accounts/admin staff? Is your church using any account software that cannot capture your membership data? Do you get periodic reports on church financial status like balance sheet, income &expenditure statement, accounts activity report, etc? If your answer is NO to any of the questions above then try this 2-in-1 software and you will thank God you did!
This initiative is my contribution to the gospel and a wake-up call to my pastor colleagues that their responsibility includes proper accountability of funds brought into God’s house.
AUTOMATED CHURCH MANAGEMENT.
The need for church management automation cannot be overemphasized given the era in which we live and the wealth of information that we need to keep track of and maintain to effectively and efficiently run the church. With just a few clicks you can access information about your membership, contributions, accounting, events and inventory (record keeping). With one program, you can manage all your information.
The membership system records information about every person in your congregation, allowing you to serve them better. Modules include family mailing list, personal profiles, activities & skills, attendance, visitations/follow-ups, etc.
Streamline Your Accounting Tasks
The accounting system is specially designed for churches/non-profit making organizations. This means that you do not have to adopt a commercial accounting system to track multiple funds. Produce a full range of professional accounting statements including the Balance sheet, Income & Expenditure statement, Trial Balance, Budget Reports, Payroll, Receivable and Payable.
This module allows you to compile information on your church’s assets; Inventory, Music and Education library, and maintain a library of past sermons with their traceable Sermon notes location in a Sermon Filer.
This software is currently in use by over 26,000 churches. In Nigeria, The Redeemed Christian Church of God has joined the large family of satisfied users all over the world. Now your church also has the opportunity to join.
REQUIREMENTS FOR THE ACCOUNTING SYSTEM
Ø An Accounting/Administrative Personnel
Ø Computer system, printer and dedicated flash drive
Ø Source documents(tellers, receipts, payment vouchers, cheque stubs, etc)
Ø Bank reconciliation(monthly statement of bank accounts needed)
Ø Imprest account
Ø Software journalizing and posting/backups
SOFTWARE ACQUISITION & BASIC SETUP
The Two available versions of the software are 8.5 plus and 10.5 plus.
RUNNING OF THE SOFTWARE
In the post-installation/basic setup, the day to day running of the software in order to generate reports requires Accounting/Administration personnel who must be conversant with additional setups as the need arises and the actual journalizing and posting for periodic reports production.
PERSONNEL AVAILABLE: To use the software the available personnel must be trained. Training could take a day or two depending on how fast the personnel could assimilate and practice what is taught.
NO PERSONNEL: we will enter into a retainer agreement with the client church to help post, reconcile bank statements and generate monthly financial reports with the software. The cost of this service is negotiable in line with the volume of transaction and church’s capacity to pay.
We insist on 70% payment on the day of commencement and the balance on the day we generate our first report after setup, implementation and training.
COMPLETE SETUP OF SOFTWARE
The software can run and financial reports produced with basic setup. Complete setup will ensure that the following modules are functional:
Ø Payroll (production of staff pay slips)
Ø Asset inventory (automating your manual asset register)
Ø Receivables (manage your debtors) & Payables (manage your creditors)
Ø Budget reports and more
COMPUTER SYSTEM REQUIREMENTS
q A Pentium class system, 350 MHZ or faster
q Windows 98/Me/2000/XP or later
q At least 120 MB of available hard disk space
q At least 64 MB RAM (128 MB recommended)